1  General Guidelines & Preliminary Information

1.1) About This Manual

1.2) Graduate in One Night!

1.3) Technical Problems

1.4) Transportation and Area Maps

1.5) Accommodation and Meals

1.6) Observing Preparation Form

1.7) Telephones & Fax

1.8) Publications

1.9) Sending Documents and Parcels To MDM

1.1  About This Manual

This manual contains all of the pertinent information required to efficiently operate the telescope. It covers the telescope, finder/guider, control computers and dome. Individual instruments and detectors are covered in separate manuals. You will probably find it useful to read through this manual before arriving at the observatory. Your constructive comments and suggestions for changes or additions (substantive and editorial) are will be welcomed. Please also read the general Rules for Observers at MDM, which include information that you need to know well in advance of your run.

1.2  Graduate in one night!

The Hiltner 2.4 m Telescope is unique for its size in not having a night assistant. We feel we can operate this way because the telescope is so easy to use and because we trust you the observer to exercise good judgement and care. If you have not used the telescope before please make sure that you are instructed by an experienced faculty member from your institute. After the first night (or two?) you will be on your own!

1.3  Technical Problems

Although the telescope is kept on a regular maintenance program, problems can and do arise. If you think you have a problem go through the checklists in this manual.

If you are unable to solve the problem you can call a staff member for assistance. Please note that the staff are usually willing to assist you but they are not on call or standby and they are not obliged to travel to the mountain to make repairs after hours or during weekends. Experience has shown that most problems can be solved over the telephone. Follow the instructions given on the bulletin board in the control room to call for technical assistance.

A Trouble Report Form is available on the MDM home page on all of the MDM computers. It forwards your message both to the mountain staff and to key individuals at the consortium institutions. We request that you report all technical problems promptly using this form even if you have already reported them orally to the mountain staff. This helps keep the staff members and director abreast of newly arising and continuing problems.

In the event of a computer problem, or for additional visibility, please leave a message about problems on the white marker board in the control room.

Observers are NOT allowed to attempt repairs, swap computer or electronic boards, or make modifications to equipment.

1.4  Transportation and Area Maps

MDM Observatory is located on the south-west ridge of Kitt Peak, some 50 miles from Tucson (Figure 1.1) Most observers arrive in Tucson the day before observing starts. However, you should arrange to arrive and depart from the observatory no more than 12 hours before or after your scheduled observing time. If you must use an MDM dorm room on the night before your run, you should clear this with the previous observer. If you are not hiring a car, shared van transportation from the airport to the hotels and NOAO is available from the Arizona Stagecoach [(520) 889-1000] which currently (December 2003) costs approximately $12.00 each way. The nearest hotel to NOAO is the Four Points by Sheraton Tucson University Plaza [(520) 327-8341] on the corner of Speedway Blvd. and Campbell Ave.

Guaranteed NOAO transportation: Monday-Friday Only: 6:40 up, 16:00 down, only when NOAO works - not provided on NOAO holidays or weekends.

The transportation only runs at the following times if an NOAO member of staff is traveling on it. It will not run if only an MDM visitor is signed up for it and the service will be canceled if this is the case. Please do not plan flights around service times as they may get canceled and leave you stranded

Up: 6:40, 8:30, 11:00, 14:00, 16:00, 18:00

Down: 8:30, 11:00, 14:00, 16:00, 18:00, 20:00, late service somewhere between 22:00-23:00

If your observing run starts on a weekend or if you are forced to arrive late at night it is usually possible to arrange for an observatory vehicle to be left on the NOAO/AURA employees parking lot (Figure 1-2) located at First Street between Martin and Warren (just west of Campbell). Don't forget to bring the keys that you can obtain from your institutional representative. The vehicle will normally be left with gas in the tank. If it needs filling use your credit card or cash at the Chevron station located as you turn off I19 to Ajo (located on the south side of Ajo about 1/4 mile west of I19).

If you are renting a car at the airport turn left at the first set of lights on to Valencia and follow this road until it ends at the Ajo Way. There are large supermarkets on Valencia. The most convenient gas station to fill up on return is at Valencia and Tucson Blvd., 2 miles from the airport.

1.5  Accommodation and Meals

Accommodation consists of rooms with two or more single beds and a private bathroom. To keep operating costs down we have only infrequent janitorial service. You will be required to make your own bed and, at the end of your stay, to strip the bed and place dirty sheets and towels in one of the pillow cases, and place them in the laundry closet. We also request that you clean your room if time permits (good to do on cloudy nights!).

If you have meals at the summit of Kitt Peak please ask for a meal card from the staff and use the card reader in the dining hall, just follow the instructions. In addition to soups and sandwiches for lunch and a full service dinner, there is a take out night lunch and breakfast cereals. Current charges (starting September 1 2005) are:

Please pay for your meals before leaving the mountain by settling your account at the KPNO admin desk with Joanne Hudson between the hours of 08:00 and 15:15. You may use cash, check, MasterCard, or Visa. There is also a form that you can deposit to leave your credit card authorization after hours.

Some observers with transportation prefer to bring provisions to MDM which has a simple kitchen (microwave, fridge/freezer, toaster, range-top, utensils). MDM Observatory is located on the Tohono O'Odham Indian Reservation; alcohol is not permitted. Each observing control room has a stereo tuner and CD player. We have a small CD collection donated by observers.

MDM Observatory has a fleet of three vehicles. These are used for transport to and from the Kitt Peak summit, some 2.5 miles away. Please arrange to share a vehicle with the 1.m observer whenever possible to minimize costs. These vehicles are not available for general personal travel but can be used for weekend or early/late arrivals and departures if permission is granted from the staff. Requests can be made on the Observing Preparation Form (see below).

1.6  Observing Preparation Form

All principal observers are required to submit an Observing Preparation Form via the web AT LEAST 2 WEEKS BEFORE THE START OF YOUR RUN. (Tip: do this after you book your flight, when all details of your transportation needs and schedule become known)

1.7  Telephones & FAX

The observatory telephone number is (520) 318-8660 or 8661. Our FAX number is (520) 318-8664. Please use your phone calling card for outgoing calls and FAXes.

To get an outside line press 9. Calls to Tucson are local. You are responsible for payment of all long-distance calls. Please use a credit card or calling card wherever possible.

To dial the Kitt Peak operator press 0. To dial a downtown NOAO number press 8 then the extension or 8 and 0 for operator assistance.

1.8  Publications Resulting from Observations Made at MDM

We hope you have a pleasant and productive stay at the MDM Observatory. We request that any paper you publish as a result of your stay bears the credit ``Data were obtained (in part) using the 2.4 m Hiltner Telescope of the MDM Observatory''. Please send us a copy of your preprint/reprint so we can display it on our publications board.

1.9  Sending Documents and Parcels to MDM

Packages should be sent to the Shipping Address; letters may be sent to either address. Please do NOT send certified, express, or registered mail (it requires us to visit the Three Points Post Office).

AURA lot location:  Across the street from Alpha Chi Omega at 1775 East Martin,  Tucson AZ 85719 .